Your applicant tracking system should make the next step obvious. HireFlow connects candidate profiles, client vacancies and applications, so you can follow a recruitment process without keeping a second spreadsheet.
Actual application interface. Fictional sample records. Demo changes stay in your browser.
A candidate may suit more than one vacancy. Keep one central profile, then create a separate application for each role. Each application has its own stage, making it clear where the person is sourced, shortlisted, interviewing or placed. Your team can update the shared profile without rebuilding the same record for every vacancy.
Start with Sourced, Contacted, Screened, Shortlisted, Submitted, Interview, Offer and Placed. Rename and configure stages for your agency. Move applications by dragging a card or using its stage menu. Filter by vacancy, open the candidate record and add the note or follow-up that explains what should happen next.
Search across recorded names, skills, notes and profile fields. Save useful views and page through results without loading your whole database. CV extraction prepares profile information for review; it does not verify qualifications or replace a recruiter’s judgement. Matching explains recorded evidence against explicit vacancy requirements and identifies missing information.
Link vacancies to the client and hiring contact, record interview arrangements and keep offer activity in the record timeline. When an application reaches Placed, add its fee for recruitment reporting. Recorded placement fees are operational figures, not a substitute for your accounting system or evidence that an invoice has been paid.
Yes. The guided CSV import includes field mapping, validation, a preview and duplicate checks before you commit the import. Keep an export of your original system while checking the imported records.
Yes. Every paid plan includes the core ATS, CRM and AI assistant. Plans differ in included seats, AI usage and document allowances.