HireFlow
Recruitment agency management software

One shared desk. A clearer view of the agency.

Keep the everyday work of running a recruitment agency together: active vacancies, candidate conversations, client follow-ups, interviews and placements. Start with the essentials and add structure as your team grows.

Actual application interface. Fictional sample records. Demo changes stay in your browser.

Start with the working day

Home brings due tasks, interviews, quiet vacancies and suggested follow-ups into one view. Open the relevant record to see the context and complete the next action. A concise AI briefing can summarise authorised activity without turning the dashboard into another report to interpret.

Build a shared recruitment process

Choose a starting template for permanent, temporary, contract or specialist recruitment. Invite colleagues within your plan’s seat allowance and give them an appropriate role. Keep candidates connected to vacancies and clients so that handovers preserve the history of each relationship. Templates organise recruitment work; they do not add payroll, timesheets or statutory compliance services.

Automate the useful reminders

Enable practical rules for candidate follow-ups, quiet vacancies, neglected clients, interview follow-ups and incomplete candidate records. Choose the relevant timing and review execution logs. These rules create internal tasks; they do not send unsolicited messages to candidates or clients.

Report on outcomes you can explain

Review open vacancies, current pipeline stages, recorded placements, time to fill, activity and placement fees. Filter placement and activity reporting by period. Client and consultant views help you understand where work is happening. Current-stage conversion is a snapshot, rather than a cohort funnel, and fees are not collected revenue.

Useful answers before you begin.

Is pricing per recruiter or per agency?

Plans are per workspace: Starter includes one seat, Professional three and Agency eight. Each includes the core ATS, CRM and assistant. Usage limits and the introductory offer are shown on the pricing page.

Will existing HireFlow subscriptions change automatically?

No. Existing subscriptions and data are preserved. Any move to a new commercial plan needs a separate, communicated migration policy.